Dear HRA Members,

The Pershing Square Foundation (PSF) is seeking a highly organized and proactive Executive Assistant to join our team. The Executive Assistant will provide comprehensive support to the Foundation’s President and will be leveraged by other members of the team to support key Foundation programs and projects. Candidates should have a strong academic record, relevant work experience, and an interest in philanthropy. This position involves working in a fast-paced and fluid environment. The successful candidate will have demonstrated responsiveness, initiative, problem solving skills, and the ability to perform multiple tasks simultaneously.

This is a full-time, in-person role based in Manhattan, New York, with the option to work remotely one day per week. Interested candidates should email a cover letter and resume to [email protected] with “Executive Assistant” in the subject.

Below this message, please find the full job summary.

Please share this with anyone who might be interested and a good fit for this key role on our small and dynamic team. Thank you so much!

Best,

Christy

The Pershing Square Foundation

Executive Assistant

New York, New York (in-person)

Title: Administrative Assistant

Reports to: President

Position Summary:

The Pershing Square Foundation (PSF) is seeking a highly organized and proactive Executive Assistant to join our team. The Executive Assistant will provide comprehensive support to the Foundation’s President and will be leveraged by other members of the team to support key Foundation programs and projects. Candidates should have a strong academic record, relevant work experience, and an interest in philanthropy. This position involves working in a fast-paced and fluid environment. The successful candidate will have demonstrated responsiveness, initiative, problem solving skills, and the ability to perform multiple tasks simultaneously.

This is a full-time, in-person role based in Manhattan, New York, with the option to work remotely one day per week. While schedules are generally predictable, the nature of the role requires a level of flexibility and responsiveness beyond typical work hours during periods of increased activity or critical need.

Key Responsibilities:

• Manage the President’s calendar in addition to attention to the team’s calendar, scheduling appointments and meetings, and coordinating travel arrangements.
• Liaise with the Board, grantees, partners and other stakeholders to ensure smooth communication and collaboration. Manage and track correspondence.
• Coordinate and manage logistics for Foundation events, including venue, catering, and guest list management.
• Support the team in project management, including tracking progress and ensuring timely completion of tasks.
• Manage 2+ Corporate Card Holders’ expenses and liaise with the Finance team to ensure timely tracking of expenses.
• Liaise with IT support, when needed, to help troubleshoot.
• Provide general support to the Foundation team as needed.
• Assist with related personal assistant tasks as needed.

Requirements:

• Bachelor’s degree required.
• 3+ years of experience supporting a senior executive.
• Requires a high degree of foresight and attention to detail – able to juggle a constantly evolving schedule, flag conflicts before they arise, and ensure the executive’s time is used effectively.
• Strong communication skills, both written and verbal.
• Ability to work independently and take initiative in addition to working well with a team.
• Ability to multitask and prioritize tasks effectively.
• Proactive nature; does not need to be told what next step to take.
• Resourceful, able to find a way to make things happen.
• Tech savvy with an eye toward continuously improving processes and efficiency. Highly proficient in Office 365 and other relevant software. Familiarity with database management is a plus.
• Familiarity with event management and planning.
• Discretion and professionalism when handling confidential information.
• Experience managing domestic and international travel.
• Experience in family offices, non-profits, and/or foundations is a plus.

To Apply:

• Interested candidates should email a cover letter and resume to [email protected] with “Executive Assistant” in the subject.

• PSF offers a salary commensurate with experience and a competitive benefits package.

About The Pershing Square Foundation: The Pershing Square Foundation is a family foundation established in 2006 to support exceptional leaders and innovative organizations that tackle important issues and deliver scalable and sustainable global impact. Pershing Square Philanthropies, which includes The Pershing Square Foundation, has committed more than $930 million in grants and investments in target areas including health and medicine, education, economic development and innovation. Bill Ackman and Neri Oxman are co-trustees of the Foundation. For more information, visit: http://pershingsquarephilanthropies.org.

The Pershing Square Foundation is an equal opportunity employer and does not tolerate unlawful discrimination in its employment practices. The company considers applicants based on qualifications and without regard to race, color, sex, religion, national origin, genetic information, citizenship, age, disability, or any other protected status under applicable federal, state, or local law.