Hi Orin,
I’m copying the Barth Syndrome Foundation’s reimbursement policy, which we developed for our biennial Barth Syndrome Conferences:
TRAVEL REIMBURSEMENT FOR SMAB, COMMITTEE MEMBERS AND INVITED SPEAKERS
The Barth Syndrome Foundation (BSF) is committed to fostering interdisciplinary discussion and a collaborative environment for our conference by inviting a diverse coalition of esteemed speakers to disseminate scientific advancements in the understanding of Barth syndrome. BSF acknowledges the importance of reimbursing SMAB Members, Conference Committee Members, SciMed speakers, and Professional speakers for reasonable expenses incurred through participation in our conference. Your participation is integral to the success of BSF’s conference, hence our desire to honor your service with a capped reimbursement to offset costs of economy airfare/ground transportation, and accommodation.
Allowable Expenses
- Round-trip Economy airfare to the conference venue
- Round-trip ground transportation, rental car, or personal auto to the conference venue (up to 67 cents per mile for personal automobiles)
- Lodging (room rental, excluding incidental room charges)
- Conference registration fee
Capped Reimbursement Rates for SMAB, Conference Committee Members, SciMed Speakers, and Professional Speakers*:
- North America-based Speakers (US and Canada): $750 USD
- Foreign-based Speakers Outside of North America: $1500 USD
*The Conference is a substantial expense for BSF. Due to budgetary constraints, reimbursements are capped at the specified maximums above and costs exceeding these amounts are not eligible for reimbursement. This approach allows us to support as many participants as possible. We thank you for your understanding.
Reimbursement Procedure:
Those who wish to receive reimbursement should email [email protected] for a fillable expense report. To receive reimbursement, attendees must submit the expense report including copies of service providers receipts no later than Monday, September 14, 2026. Reimbursement will be dispersed within thirty (30) business days after the expense reports and receipts are validated and after the conclusion of the Conference.